Present:
Steve Holmes - Chairman
Carol Hobson
Pat Ogden
Alwyn Lindley
Jean Allgrove
Rob Kirby
Andy Hall
Alan Wedderkopp
John Dawson
John Gaye
Alan Stoodley - Secretary

Apologies:
Nick Graves
Terry Hall
John Meikle

The apologies were accepted, the previous minutes were reviewed and agreed.

John Gaye was introduced and it was explained that for the forthcoming period he will be assisting with activities at St George’s Church. The meeting was advised that John was sitting in at this meeting on a ‘fly on the wall’ basis with a view to gain an appreciation of the Associations activities and aims.  John hopes to provide an additional link between the Association and St George’s Church.

Summer Event

The summer event is scheduled to take place at Haines Park Green on Saturday 9th September between 2pm and 5pm. Association members are asked to help set up the event from 12:30 pm.

The event is to be opened by Jeremy Browne MP and a number of activities are scheduled to take place, these include some of the following:

Races (sack race, 3 legged race, relay race and many others)
Model glider assembly
Face Painting
Parachute game
Bat the Rat
Bagatelle
Coconut Shy
Attendance of the Police Crime Prevention Unit
A fire Tender will be at the event (emergency call out permitting)   
There will be stalls, raffles, refreshments, other games and events  

Actions arising from the above were as follows but there will need to be some fine tuning nearer the day:
 
Gliders- Alwyn to deal
Sack Race – Alwyn to obtain sacks
3 leg race ties – Pat to provide
Relay race (possibly fancy dress) – Andy to deal – clothes from Oxfam possibly ?
Bat the Rat – Alan S
Prizes for races - Alwyn
Egg throwing game thought to be a possibility John D to consider.
Coconut Shy – Bishops Henderson School
Raffle organization to be finalized, however donations for the raffle will be welcomed .
Light refreshments (lemonade etc) – Alan S
Steve and Alan S to organize site ( tables etc)

Quiz Night

The next quiz night is scheduled for Saturday 16th September. All are welcome to attend and the members present at the meeting were asked to encourage as many people as possible to attend. Steve distributed posters to the members asking them to be displayed in any appropriate locations.

Full details of the quiz night are contained in the September Newsletter.

Public Meeting

A Public Meeting is scheduled to be held at 7.30pm on Thursday 21st September at St George’s Church Hall. Assistant Chief Constable of Avon and Somerset Mr Steven Mortimer and Beat Officer PC Nick Stone will be attending, taking about aspects of crime in the WSCA area and taking questions on the issues.
 
Again full details are given in the September News Letter.

A.O.B.

Hartrow Close:
The meeting was advised that there is a problem with Knotweed in the ditch at Hartrow Close. Spraying is currently in progress.

AGM/New Chairman:.
Steve is to stand down as Chairman at the next AGM and he advised the meeting that there is an urgent need to identify a new Chairman. Without one the future of the Association will be in doubt.

Planning application Haines Hill:
Notice of a planning application has been received regarding Haines Hill.  Last year a previous application for the same site was withdrawn due to objections received.  The residents of Haines Hill have asked that the Association support them by submitting a letter of objection that prevent this one going ahead.  Steve will submit a letter on behalf of the Association.

Red Cross Site:
The Red Cross Site is now well under way however Mr Dawson advised the meeting that the building work is encroaching much closer to his boundary than the plans suggested that it should. The matter has been referred to the planning committee

There being no other business the meeting closed at 9.30pm