Present:

Steve Holmes - Chairman
                 Jane Baker
                 Gareth O’Rourke – Vice Chairman
                 Phil Parker - Treasurer
                 Alan Wedderkopp
                 Nick Graves
                 Alwyn Lindley
                 Bob Kirby        
                 Alan Stoodley - Secretary

Apologies:

Councilor Jean Allgrove

The apologies were accepted. The previous minutes  reviewed and were agreed to be a true reflection of the previous meeting.

Easter  Fun Day - Haines Park 

The following are bullet points of the discussion  which took place with regard the Easter Fun Day.

1. Gareth advised that the license had now been  granted for a cost £25. The insurance covered indemnity against all claims  between the period of 
   10am  until 12 noon, assuming that the police and Fire Brigade requirements are adhered too.

1.  No drink  or food will be on sale at the event but some drink (squash etc) and snacks  such as crisps should be made available for free would be a good 
   gesture. Alan  S to organise.

1. Efforts are being made to provide a portable  toilet, if this is unsuccessful Jane and Nick have offered their facilities as  a fall back

1. All committee members were asked to attend the  event from 9.00am on  the morning of the 10th to set up the event and clear the site of  litter and 
   dog excrement etc. prior to the start of the event. 

Activities  are to be organised by the following people:

1. Parachute activities -  Gareth

1. Alwyn to organise the painting activities. This  will be painting on paper supported by a canvass type material. Gareth to  supply the materials. 

1. Paddling pool filled with sand - Gareth to  supply the required materials.

1. Races - Nick and Jane to organise. Races to  consist of Egg and Spoon Race and Sack Race (if sacks are available). Nick will  also organise a three 
   legged race if he can find material for tying of the  legs.

1. Bat the Rat Alan S to organise.

Friends  of Vivary / Wilton Lands 

1. The situation regarding the use of Wilton Lands  for parking purposes was again discussed. Steve advised the committee that some  progress had been 
   made albeit from an unexpected source

1. A consultant has been commissioned by the  Council to review the general use of Vivary Park and  Wilton Lands. A  meeting was arranged to discuss 
   thesituation with the consultant to which some  members of the Wilton and  Sherford Association attended. Steve gave the meeting a brief synopsis 
   of the  content of the draft consultation document and many of its suggestions pointed  to a more disciplined use of the area including an increased 
   presence from  council representatives.

1. All in all the document was encouraging but the  authorised final document is not scheduled to be available until June of next  year. Requests were 
   made to review the final document before it is authorised  to facilitate the option to effect change if possible.

1. It was agreed that at this stage there was  little that could be done to prevent this year’s parking on Wilton Land. We  can only monitor the situation to 
   see what unfolds. 

Sherford  Stream - Open Spaces

No further received to date.

Barnardos

There is no further information with regards the  social housing issue.

It was thought that it would be sensible for parking  on one side of Middleway only during construction work this would ease  congestion. 
The police will need to be consulted on this and it was agreed to  monitor how the situation develops.

Mud on the road was not at present considered a  problem but the situation will need to continually reviewed.

Discussion took place with regard access to the development,  there seemed to be conflicting views within the council as to the planning  
permission requirements for the access to the site. However the group assumed  that as the site is clearly going ahead access issues 
will be sorted out and  will meet all legal requirements.

A.O.B

Sherford  Stream - Two streetlights are not working in this area - Alan  W offered to attempt to resolve the problem.

Pedestrian  crossings on Trull Rd - two are proposed, schools are pressing for one near  the entrance to the Civil Service Sports Club. 
We would like one at Mount Nebo.It was agreed that we would leave the schools to fight  the battle for the one at the CSSC location while 
we will continue to campaign  for one at Mount Nebo. We  will have an opportunity to talk to Councilor’s at the meeting on the 4th  May.

Notice  Board - The notice boards is now made and ready to be erected.  Steve Holmes to talk to Steve Cuthill to ensure no planning 
permission is  required for its provision. If not we will erect the board near the post box  opposite the Vivary Arms. Steve to check if we can 
erect or whether the council  will insist on carrying out the work The latter would of course incur a cost.

It was agreed that a £30 donation should be made to  the person who kindly made the notice board.

NewsLetters  - These were handed out at the meeting and the delivery  areas for individual committee members agreed. Steve asked 
if the letters could  be distributed as quickly as possible to give people maximum advice of the  forthcoming Easter Fun Day.

There being no other business the meeting finished at  10.00pn.

Next  meetings

March 30th Discussion on Easter Fun Day  Only - To be chaired by Gareth.
                 May 4th Full Meeting
                 Both meetings to be held at Wilton Church  hall at 8pm.